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Reoccuring Course with a set due date every year?

Question asked by Tom Wirzburger on Dec 5, 2018
Latest reply on Dec 10, 2018 by Tom Wirzburger

Is it possible to add a feature that allows a course to have a fixed reoccurring due date regardless of when the learner may take the course?

 

I have many courses that are required to be "refreshed" every year.  In the plant, we have split them into monthly programs to help break up the time burden.  As they are set right now, they expire 12 months after they are taken.  As one can imagine, courses are often taken after the due date, which then sets them to expire outside the month they were to be done in the following year.  If they finish them before the due date, it generates early notices and earlier due dates.  These courses are also required of all new hires within 30 days of hiring.

 

For Example:

Course is due Jan 31, 2019, required to be refreshed every year.  Notice of re-enrolment is 30 days.

 

Situation 1:

Learner takes course April 1, 2019.  (late)  New due date for learner is April 1, 2020 and learner is notified March 1, 2020.  Learner completes the course again on March 15, 2020.  In 2020 learner is in actuality 1.5 months past the plant established due date, but shows current in Bridge.

 

Situation 2:

Learner takes course Jan 5, 2019.  New due date is January 5, 2020 and learner is notified December 7, 2020.  Learner takes the course again December 15, 2020, new due date is December 15, 2021 and learner is notified November 20, 2022.  By 2022 course is being taken two months before the plant established due date and in the middle of our busiest season.

 

Situation 3:

New hire takes all 24 required training in the month of July, 2019.  For 2020, all course due dates are in July and notification comes out in June 2020.  In reality, only two courses have a pant established due date for July, 10 courses were to have been completed prior to July, and the balance come later in the year.

 

These situations leads to poor reporting of monthly compliance, and the only work around is to review all 500 learners, the 24 courses, and manually reset their due dates.  That is 12,000 items to check by the administrator.

 

Is it possible to add a feature that allows a course to have a fixed reoccurring due date regardless of when the learner may take the course?

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